LABORATORY FOR NUCLEAR SCIENCE OVERVIEW:
The Laboratory for Nuclear Science (LNS) at the Massachusetts Institute of Technology is at the forefront of advancing our understanding of the fundamental laws of nature, pioneering new energy frontiers, and exploring the intricate behaviors of atomic nuclei. LNS is committed to providing a world-class education in fundamental physics, empowering students and researchers to lead innovative investigations across emerging scientific fields. Through extensive collaboration with leading global research facilities, LNS offers unparalleled opportunities for academic, government, and industry careers. Beyond its research in nuclear science, LNS plays a vital role in applying its expertise to a broad range of critical areas, including radiation therapy, energy systems, and the applications of AI in complex scientific problems. The laboratory advises governments on energy, security, and science policy, helping shape informed decisions and drive progress in global challenges.
POSITION OVERVIEW:
Reporting to the Administrator for HR, EHS, and Facilities, the Facilities Coordinator oversees all facilities and safety-related issues for LNS. She/He serves as client representative and liaison for all renovation and improvement projects; oversees safety and security; plans and oversees improvements in systems and acts as liaison to MIT’s Facilities; ensures efficient daily functioning of building systems and non-computer equipment; oversees maintenance and upkeep of all LNS-occupied space. Must be comfortable working with minimal oversight when it comes to day-to-day activities.
PRINCIPAL DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):
- Develops and implements a process for effective management of LNS spaces including: ensuring access; analysis of utilization; tracking of cleaning, maintenance, and repair issues; allocation of space for short term needs; and long term planning
- Coordinates office moves, installations of and changes to equipment
- Facilitates purchase of equipment and furnishings
- Serves as primary contact for all LNS facilities, disseminating shutdown and other related notices
- Coordinates and oversees work provided by vendors and contractors
- Serves as liaison between LNS and Environmental Health and Safety and between LNS and MIT Security and Emergency Management Office
- May coordinate safety trainings/drills and ensure compliance with MIT policy, federal, state, and local regulations
- Liaison to other MIT departments occupying LNS-occupied buildings
- Work with the Associate Director to make all office/lab space assignments at LNS
- Act as project manager for building renovations/construction: Plan for and submit Institute Space Change Requests; Plan for and contract through MIT Facilities Design and Construction section for renovation of office/laboratory/other space
- Meet with faculty/research groups to discuss needed space changes, complete paperwork for Institute approvals/funding; liaison to MIT Facilities for overseeing all work
- Maintain equipment/property records for LNS and act as liaison to Property Office
- Manage disposal/ reassignment of surplus property/furniture/equipment
- Maintain records of all floor plans of LNS-occupied space including occupancy information
- Responsible for all space data compilation and records and for completing space audits as required by the Institute
- Collaborate with the Administrator for HR, EHS and Facilities ensuring compliance with the Institute’s Environmental Health and Safety (EHS) Management Plan
- Ensure that all relevant staff/students obtain and document appropriate safety training
- Participating in safety inspections of LNS laboratories, working closely with PI’s/lab EHS representatives to ensure that any safety issues are resolved promptly
- Oversee and manage building security as appropriate
- May oversee other technical employees on safety-related issues
- Other special projects and duties as assigned
QUALIFICATIONS/TECHNICAL SKILLS:
Required
- Bachelor’s degree or equivalent work experience
- 5+ years work experience in the area of building systems, facilities, construction and/or project management, preferably in a research/academic setting
- Ability to use computers and a solid foundation in Microsoft Office and database systems
- Experience working with contractors/architects/facilities professionals
- Valid driver’s license and the ability to lift 50 pounds
- Outstanding interpersonal skills and the ability to interact effectively with a large and diverse population, including faculty, research, technical and administrative staff, students, Facilities staff, architects, and contractors
- Ability to manage multiple concurrent projects
- Must have excellent written and verbal communication skills
- Demonstrated ability to work both independently and as a contributing team member
- Demonstrated experience managing multiple stakeholder projects independently, from start to finish
Preferred:
- Prior MIT Facilities experience
- Experience with administrative systems, preferably Atlas, B2P, SAP
HYBRID SCHEDULE:
On campus 4-5 days per week, as needed
SUPERVISION RECEIVED:
Administrator for HR, EHS and Facilties
SUPERVISION EXERCISED:
No formal supervisory duties
Apply for Job #24926
This position has a 6-month probationary period for new employees to the Institute.
Employment is contingent upon completion of a satisfactory background check.
LNS benefits from a diverse and engaged workplace and seeks to further enhance our community by employing individuals from varied backgrounds. LNS actively supports MIT’s commitment to advancing a respectful and caring community that embraces diversity and empowers everyone to learn and do their best.
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.
